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Annual reports 2005 - Section 5

 



Maintenance and Development of Patent Document Collections. Official and Informational Publications of Rospatent. Supply of Information Services

5.1. The State Patent Collection

The State Patent Collection (hereinafter referred to as the “SPC”) is a totality of information resources (systematized and provided with a complex of indices and reference aids) which relate to industrial property rights including registered computer programs, databases and topographies of integrated circuits, and comprise patent documents, patent associated literature, patent law related publications, normative and methodological literature and other scientific & technical publications for reference purposes.

In 2005 the SPC was updated with national patent documents as well as foreign patent documents through international exchange with Patent offices of 58 countries, six international organizations and information company “Derwent Information Ltd”.

The structure of the international exchange of patent documents with foreign Patent Offices is illustrated by data shown in Table 5.1.


Table 5.1

Bilateral Exchange of Patent Documentation


Foreign Patent Documents Received for the SPC (Thousand of Copies)

2003

2004

2005

Total, Including:

On Paper

On Microforms

on CD­ROM

7316,1

629,8

6686,3

6062,9

504,4

5558,5

5848,5

285,7

5562,8

National Patent Documents Sent Abroad (Thousand of Copies)

Total, Including:

On Paper

On Microforms

on CD­ROM

1575,9

34,6

1,4

1539,9

1713,8

1713,8

1575,1

1575,1


On the basis of the SPC patent information services were provided to all categories of users, including Rospatent's specialists, state patent examiners of the Federal Institute of Industrial Property, specialists of Rospatent's subordinate organizations and also other interested users of the Russian Federation, CIS countries and other countries.

The main constituent parts of the SPC are now the Central Patent Collection(CPC) and the State Patent Examination Collection (SPEC). These collections are organized as independent collections of patent documents with different tasks and some peculiarities inherent to the their acquisition and structure.

The most important tasks which were tackled in 2005 were as follows:

• A wider use of new information technologies relating to compiling, arranging and maintenance of the SPC;

• Updating instructive and guiding documents regulating the compilation and systematization of the SPC.

5.2. Acquisition of the Central Patent Collection (CPC)

The CPC comprises a collection of national patent documents (since 1814), collection of foreign patent documents of most countries, collection of abstracts and bibliographic data publications relating to all titles of industrial property, collections of patent associated, patent law related, normative as well as reference­related literature, as well as a set of Indices and other reference and search aids to these collections.

As of January 1, 2006, the CPC amounted nearly to about 80 million copies of patent documents stored on different types of media.

In the reporting year there was a further increase in the number of incoming national and foreign documents on CD­ROMs (some 3 million copies of patent documents were received). At the same time new receipts of documents on paper were ceased what had a favorable impact on the redundancy of the collection.

Some quantitative data on updating the CPC during 3 recent years are given in Table 5.2.1


Table 5.2.1

Acquisitions to the CPC during 2003–2005


Patent documents included in the Collection (thousands of copies)

2003

2004

2005

total (including):

7580,0

5026,0

4842,7

national

300,0

274,6

241,5

foreign

7280,0

4751,4

4601,2


During 2005 The CPC was updated with the following new information products on CD­ROM (table 5.2.2)


Table 5.2.2

New databases (DB) on CD­ROM received in the CPC during 2005


Country

Name of DB

Period

Content

WIPO

PCT­Gazette Index

from 2004

Index

Germany

Germany Geschmacksmusterblatt

from 2004

Bulletin

Germany Markenblatt

from 2004

Bulletin

EPO

EP patents (A, B) DVD

from 2005

Full text

EP patents (A3)

1979–1990

Full text

India

Official Journal of the Patent Office

from 2005

Bulletin

Moldova

Buletin Oficial de Proprietate Industriala

from 2005

Bulletin

Russia

Inventions.Utility Models. Official Bulletin

from 2005

Bulletin with full text specifications

Industrial designs of Russia

from 2005

Bulletin

Trademarks of Russia on DVD.

1991–2004

Information on trademarks

International Classification of Goods and Services, the 8­th Edition and Subject Index

2005

Text of classification and indices

CISPATENT ACCESS

2002–2004

Abstracts

Serbia and Montenegro

Гласник интелектуалне своjине

from 2005

Bulletin

USA

Official Gazette for Trademarks

from 2004

Bulletin

Patents BIB: Apps

from 2001

Abstracts

Patents BIB: Grants

from 1969

Abstracts

Uzbekistan

Annual Index to Bulletin

from 2005

Index

Ukraine

Industrial Property

from 2005

Bulletin

Patents of Ukraine

from 2005

Full text

Registered signs in Ukraine

1993–2005

Information on trademarks

Registered signs in Ukraine

from 2005

Information on trademarks

Sweden

Sweden Registreringstidning for designs

from 2000

Bulletin


Access to the Central Patent Collection

Table 5.2.3 below shows the main characteristics of library information services provided by the Department of FIPS “All­Russia Patent Technical Library” (hereinafter referred to as the “Department VPTB FIPS”) for the last three years.


Table 5.2.3

Information Services Provided by the Department VPTB FIPS


Amount (thousands)

2003

2004

2005

New Subscribers

3,0

2,4

2,0

Visits

91,8

115,1

99,0

Documents Handed Out, Total,
Including

52868,3

39196,0

43662,2

On Paper

10171,9

13043,5

13091,4

On CD­ROMs

42674,9

26130,5

30554,9

On Microforms

21,5

22,0

15,9

Reference information and Advice

165,1

168,0

197,6

Copies of Specifications Made for Visitors

716,9

643,3

484,0


As may be seen from the foregoing Table, the year under review was characterized by some increase of the amount of patent documents handed out on optical disks, which is attributable to a continuing decrease of new arrivals on paper in the framework of international exchange.

At present considerable changes in types of visitors took place. Thus, among visitors a relative increase of students from various High Education Institutions was observed (as of 01.01.06 students constitute 35 % total visitors).

During 2005 the Department VPTB FIPS organized 28 tours and hand­on seminars and workshops on handling patent documents in which 652 person participated.

It should be noted that the visitors showed an ever growing interest in the use of patent law related and reference literature as well as dictionaries (see table 5.2.4).


Table 5.2.4

Years

2003

2004

2005

Documents Handed out (thousand)

65,0

88,4

139,6

5.3. The State Patent Examination Collection (SPEC)

One of the most important integral parts of the State Patent Collection is the State Patent Examination Collection (SPEC) which is presented both on paper and on machine­readable media.

The Composition and content of the SPEC is regulated by the Rule 34 of the Regulations under the Patent Cooperation Treaty (PCT) to which Rospatent is party and determined also by bilateral treaties and agreements with other Offices.

The SPEC is intended for servicing only state examiners on the basis of open access.


VPTB staff provides the examiners and other users with necessary patent information


Each year the current part of the SPEC is updated both with national and foreign patent documents.

In 2005, a total of 347, 4 thousand specifications, including 298,4 thousand foreign and 49 thousand national documents were added to the SPEC.

A part of the SPEC stored on paper includes collections of national and foreign documents arranged according to the IPC as well as collections of patent law related literature, scientific and technical publications and reference literature including dictionaries.

As of January 1, 2006, the SPEC on paper comprised 18,5 million patent documents of the ex­USSR, Russia, USA, Great Britain, France, Germany, Switzerland, Japan, Australia, Austria, Canada, the World Intellectual Property Organization, the European Patent Organization and the Eurasian Patent Organization, as well as patent documents from the CIS countries.

In 2005, in addition to the existing databases, the SPEC collection on machine­readable media continued to be replenished with new databases containing abstracts and full text patent documents of the Russian Federation, countries of the PCT Minimum Documentation and CIS­countries, as well as with new and improved information products produced both in Russia and abroad.

The collection was extended with database “ESPACE ACCESS­EPC” containing bibliographic data and title pages in national languages of 29 countries of the EPO covering the period from 1990 until present.

The collection of patent documentation of CIS countries was extended by disks containing databases of Patent Office of Uzbekistan (Official Bulletin), databases of full­text patent documents of Ukraine (starting from 2005) and databases of CIS countries “CISPATENT ACCESS” containing the information from 2002 to 2004.

Moreover, the collection was supplemented with the following information products of the Russian Federation:

• “Official Bulletin. Inventions. Utility models” published in Russian language during 2005 containing bibliographic data and claims of patents and applications for inventions and utility models as well as announcements.

• “Official Bulletin. Inventions. Utility models” containing bibliographic data and abstracts in Russian and English, full­text specifications for inventions (in Russian), claims of patents and applications for inventions and utility models as well as announcements published in Russian during 2005.

The following new bibliographic databases were added: “Patents (certificates) for Utility Models” for the period of 1994­2004, “Patents of Russia” for 2004 and “Annual Indices” for 2004.

The collection of US patent documentation was supplemented with bibliographic databases: “PATENT BIB Apps” (applications) and “Patent BIB Grants” (patents) for the period of 2004.

In 2005 the SPEC was extended by a DB “PCT Index” containing publications of international applications published as of September 9, 2005. Searches in this database are possible by the use of bibliographic data, IPC symbols, applicant name.

The SPEC stored on machine­readable media was also supplemented by the inclusion of a database “Trademarks” containing data on protection documents published from 2002 on and a database “Industrial Designs” containing data on protection documents for the period from 1993 to 2005.

New Additions to the SPEC on machine­readable media received during 2005 are summarized in table 5.3.


Table 5.3

Country

Name of database

Period

Content

Q­ty

EPO

ESPACE EP (DVD)

2005

Fulltext

51

ESPACE ACCESS­EPC

2005

Bibliography

1

US

PATENT BIB Apps

???/dec. 2004

Bibliography

6

PATENT BIB Grants

???./dec. 2004

Bibliography

6

Russia

Official Bulletin. Inventions. Utility models

2005

Fulltext

68

Official Bulletin. Inventions. Utility models

2005

Bibliography

68

Patents (certificates) for Utility models

25.06.94 – 2004

Bibliography

2

Patents of Russia (DVD)

2004

Bibliography

2

Annual Indices

2004

Bibliography

1

CISPATENT ACCESS (DVD)

2002–2004

Bibliography

12

CIS

Patents of Ukraine

2005

Fulltext

11

Uzbekistan (Index)

2004

Bibliography

1

PCT

PCT Index

2004

Bibliography

1


The examiners were able to perform searches of patent information in databases located on optical carriers, websites of Patent Offices as well as in commercially available databases such as DB of VINITI, containing sources of patent and non­patent information, DB “Delphion”, DB “Russian Medicine”, etc.

The examiners were also offered access to search engines available in free access via Internet (Rambler,Yandex, Google, etc) and to websites of a number of Libraries enabling to search in scientific and technical literature – periodicals, books, articles etc.

5.4. Official and Informational publications of Rospatent

From January 2005 onward Rospatent started to issue its Official Bulletins — “Inventions. Utility Models” and “Trademarks. Service Marks. Appellations of Origin” on electronic media equipped with a search system. In order to implement this new form of publication considerable efforts were required from specialists of a number of FIPS divisions: Department of automated systems development and Department for preparation and publishing of Official Bulletins. As a result, the following official bulletins were published on electronic media equipped with a search system:

• “Inventions. Utility Models” 36 Issues (disks); “Inventions. Utility Models” (full text) 36 Issues (disks);

• “Trademarks. Service Marks. Appellations of Origin” 24 Issues (disks;).

In 2005 the following Bulletins continued to be issued on paper:

• “Industrial Designs” — 12 issues; 360 publishing sheets;

• “Computer Programs. Databases. Topographies of Integrated Circuits”— 4 issues; 118 publishing sheets;

During reporting period the following information was published in the Official Bulletins:

• 49,683 announcements on inventions, including: 23,390 patent claims, 26,295 application claims, 2,935 claims to patents not published before;

• 7,243 utility model claims;

• 2,469 announcements on industrial design patents;

• 20,271 announcements on trademark registrations;

• 21 announcements on the registration of appellations of origin;

• 3,090 computer program annotations;

• 299 database annotations;

• 30 annotations to topographies of integrated circuits.

For all titles the corresponding protection documents were prepared and sent out to the right owners.

From 2005 on full specifications for inventions including the title pages of utility models are produced on paper as a by­product copy from electronic publication. In the year 2005, a total of 23,390 patent specifications(14,196 publishing sheets) and 7,243 title pages of utility model descriptions (title pages)(377 publishing sheets) were published.

In 2005, in addition to official Bulletins, a number of annual Indices were produced on paper:

• for Bulletins “Inventions, Utility Models” – 5 volumes,298 publishing sheets;

• for Bulletin “Industrial designs” –1 volume, 3 publishing sheets;

• for Bulletin “Trade marks, service marks and appellations of origin” –3 volumes,94 publishing sheets.

In 2005 the Annual Report of Rospatent for 2004 was prepared and issued.

In the reporting year works were carried out to transfer the publication of one more Official Bulletin, namely: “Industrial designs” to electronic format. The first issues of the above said Bulletin on electronic medium were published from the 1­st of January 2006.

Besides the official Bulletins on CD­ROM, their paper copies were published which contained the information being equal to that contained in the respective Bulletins: “Inventions, Utility Models” – 36 volumes, 6,139 publishing sheets; and “Trade marks, service marks and appellations of origin” – 24 volumes, 1,826 publishing sheets.

5.5. Supply of Information Products and Services to the Users

In 2005 over 20 thousand requests for patent information services were carried out for visitors of the Library (VPTB Department of the FIPS) and for remote regional and foreign subscribers.

Among the main users there were major industrial organizations, Science Centres, Educational Institutions of the Russian Federation and private persons as well.

In the recent years an ever growing interest is shown for patent information services provided by the VPTB Department of the FIPS. Thus in 2003 about 700 organizations and private persons made use of the above said services;in 2004 the number amounted to 951 and in 2005 to 894.

The set of information products produced by Rospatent in 2005 reflects the international trend of transfer of Patent Offices to the publication of Official Issues in electronic format.

Rospatent, by having a year­long experience of publishing electronic products on optical disks and via Internet, joined this world process and made in 2005 a decisive step towards the development of a system of electronic publications which allowed to integrate all kinds of official publications into a single system of search and access to patent documents.

From 2005 the Official Bulletins “Inventions. Utlity Models” and “Trademarks, service marks and appellations of origin” were transferred to CD­ROM disks (see Table 5.5.1.). In comparison to Bulletins on paper new electronic bulletins possess a number of substantial advantages, such as: a compact storage capacity for large volumes of information; possibility of performing all kinds of searches with help of the advanced information retrieval system (IRS) “MIMOSA”; access to the whole collection of the published information for each patent document with the help of hyperlinks available on disks to the website of Rosptent in Internet.


Table 5.5.1

Distribution of Official Issues of Rospatent in 2005


Name of the Official Publication

Number of sets

Official Bulletin “Inventions. Utility Models” on CD­ROMs

195

Official Bulletin “Trademarks, service marks and appellations of origin” on CD­ROM

40

Official Bulletin “Industrial Designs”

225

Official Bulletin “Computer Software, Databases and Topolgraphes of integrated circuits”

106

International Patent Classification on CD­ROM

39


It goes without saying that the publication of main Official Publications in a substantially different format entailed the restructuring of the whole system of previously produced publications and foremost those publications which relate to inventions and utility models.


Rospatent’s website is in young yet reliable hands


Thus, the Official Bulletin “Inventions. Utility Models” was started to be published on CD­ROM in 2 versions: the first one being equal to the traditional Bulletin and the second one which, in addition to the information of the Bulletin, contained full­text descriptions of inventions. Thus, the users who subscribed both to the Official Bulletin and invention specifications are now able to use those publications which were issued before separately as a single set. This facilitated considerably the use of this information and reduced subscription costs.

For searching in an annual collection of invention specifications this information is accumulated on a single DVD disk the latter being a continuation of previously issued retrospective files covering the period from 1924. A quick access to the accumulated collection of invention descriptions on CD­ROM's and DVD is provided with the help of search and reference aids which are represented by a comprehensive set of Indices containing the abstracts information with references to full­text specifications which are located on optical disks and on website of Rospatent in Internet. (see table 5.5.2.)


Table 5.5.2

Distribution of Publications of FIPS prepared on the basis of Official Information of Rospatent during 2005


Name of Publication

Q­ty of sets

Retrospective annual sets of Invention Specifications covering the period from 1924 to 2004

276

Annual sets of “Industrial Designs” for the period from 1993 to 2005.

33

Annual sets “Trademarks” for the period from 1991 to 2005

30

Set of Indices and Search Aids to Invention Specifications and Title pages of Utility Models

45


Thus, the set of electronic publications published in 2005 relating to Inventions, Utility Models and Trademarks allowed the users to give up the use of the respective information on paper and to switch over to its more effective use in a computerized mode. At the same time taking into account certain technical restrictions which were experienced by some of our subscribers, the issue of bulletins and some other patent information products on paper was continued (see table 5.5.3) which were produced as publications on request the latter being as secondary ones in relation to electronic publications.


Table 5.5.3.

Distribution of Publications issued by FIPS during 2005 on paper on the basis of official information


Name of publication

Q­ty of sets

Bulletin “Inventions. Utility Models”

463

Bulletin “Trademarks. Service Marks. Appellations of Origin”

127

Indices to Bulletins (total number)

280

International classifications

52


Unfortunately, in the year of 2005, owing to some technical reasons, official bulletins “Industrial Designs” and “Computer Software. Databases Topographies of integrated circuits” failed to be converted to electronic format and, therefore, were continued to be published on paper. Nevertheless a large work was carried out to ensure the transfer of the Official Bulletin “Industrial Designs” to electronic form. As a result in January 2006 the first issue of this Bulletin appeared on CD­ROM along with a search system. It is planned that in the future all publications relating to the registration of all the titles of intellectual property in Rospatent would be covered by electronic publications.

The transfer to the new system of official publications, the core of which became publications in electronic format required also the revision of approaches to price setting for all published information products. The basis of the new approach became a guiding principle according to which a price setting process should take into account the paying­off costs for the preparation, copying and distribution of each individual information product. Following this principle a considerable reduction of prices for the information products on optical disks was achieved (20­50% and in some cases this percentage was even higher) with simultaneous increase of prices for some publications on paper. In this way the users were offered a possibility of choice of a carrier containing the information of interest but with a due account of its real cost.

The number of subscribers to official information products remained rather stable during past years (see Annex 4), whereas the main bulk of subscribers constituted those of the Russian Federation (see table 5.5.4.). A deeper insight into the activities of the users of official publication shows that the largest part (approximately 60%) constitute organizations which are engaged in research activities and in industrial production (see table 5.5.5.)


Table 5.5.4

Number of subscribers to Official Publications of Rospatent originating from CIS countries during 2001 to 2005


CIS countries

Number of subscribers

2001

2002

2003

2004

2005

Russia

1289

1282

1166

1061

946

Ukraine

56

51

52

34

30

Belarus

18

23

22

13

12

States of Central Asia

19

20

19

12

8

others

12

12

12

6

8

Total:

1394

1388

1271

1126

1004


Table 5.5.5

Distribution of subscribers to official publications broken down in accordance to their activities during 2005


Category of subscribers

Number of subscribers (%)

Research organizations

22

Research and production enterprises

37

Educational Institutions

14

Regional Centres and Libraries

13

Commercial organizations and patent attorneys

10

Other

4

Total:

100


Access to the official information was also provided through the website of Rospatent in Internet which offered an extended set of databases including electronic bulletins and registries for various titles of industrial property. The visitors of the website are also offered the possibility of conducting a multi­aspect search through databases supported by the modern software.

The content structure of the website of Rospatent was developing in a dynamic way, and was updated with new documents, by new headings and subdivisions which reflected main activity directions of Rospatent. For enhancing the awareness of the interested public about works carried out by Rospatent in the area of development of the Intellectual Property System the website of Rospatent regularly covered various discussion of the decisions taken in this area.

Along with these activities in 2005 new special subdivisions were introduced which highlighted the most important events in the life of Rospatent and of Russia and of the world community in general. Thus, the site reflected the festivities devoted to the 60­th anniversary of the victory of Russia in the Great Patriotic War 1941­1945, highlighted the activities of the world community in the field of intellectual property on the occasion of the celebration of the International Intellectual Property Day, summarized the results of activities of Rospatent on the occasion of its 50­th anniversary.



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